January 2023 MineOS Product Updates
Calling Data Privacy Officers, General Counsels and data privacy professionals of all stripes—it’s time to see what Mine has been up to this past month!
At MineOS we move fast to bring new innovations to the data privacy and compliance space, but now that we have a moment to breathe, we’re ready to introduce our latest product updates from January. The last month featured some state-of-the-art privacy upgrades that will make enterprise data governance and achieving compliance easier than ever before.
Radar by Mine Creates Compliance Continuity
Enterprise data privacy is an ongoing process requiring attention and care, and we want companies to have a simple way to stay on top of their data as it evolves. That’s why we’ve designed our new Radar functionality to be a practical and scalable solution to manage all your data systems.
Radar helps data privacy professionals gain awareness of new data sources connecting to the enterprise, as well as be effortlessly vigilant of shadow IT where it might otherwise go undiscovered. Once Radar sweeps all the data systems, it gives users an easy workflow for determining whether to include newly-discovered data sources in the privacy program or to off-board and remove them from the enterprise entirely.
Located in the Data Inventory panel of the MineOS portal, Radar will continually find new data sources and bring them to your attention. In order to determine the source’s relevance to your privacy program, Radar is designed to provide a busy data professional with enough context to make these decisions, including usage frequency, employee access count, category, department and more.
AI Suggestions Have Arrived
Reports on Processing Activities (RoPA) reports are familiar to every data professional, if only because the requirements set out by GDPR leave a lot of detail to be desired.
How are you supposed to know where to begin when building these reports? What are the most relevant data sources and processing activities to address in a RoPA report? With Mine’s AI assistance, identifying the information necessary for a RoPA report is easy.
Privacy professionals can now lean on our AI’s predictions to quickly and accurately get an idea of the kinds of data types present in each source, and what processing activities the sources are involved in - even without directly integrating Mine with the data source.
Mine AI Suggestions can be found in the Data Sources panel. Suggested data types and activities will be marked with a yellow symbol with stars.
DPIA Headaches Get a Solution
Data Privacy Officers have a difficult job, one made harder by the historic lack of good tools available to them. Data Protection Impact Assessments, another GDPR requirement, add more to DPOs plates.
DPIAs require professionals to systematically analyze their processing activities and demonstrate they’ve done what they could to identify and minimize relevant data risks.
DPIAs are a relatively abstract concept that demands a realistic and actionable data privacy plan, so the Mine team has created the DPIA Helper to make assembling these assessments easier and more thorough.
DPIA Helper gives DPOs immediate, relevant tips on how to estimate risks such as External Breach, Internal Breach, Excessive Data Collection, Data Misclassification and Contractual Breach related to specific processing activities. This makes ticking all the regulatory boxes simpler, including reporting on likelihood, severity, and recommending mitigation mechanisms such as 2FA.
To access DPIA Helper, navigate to the Processing Activities panel in the Mine portal and select an activity, and then hit the ‘How to estimate this risk?’ button to open DPIA Helper.
Visualize Your Data Geography
Compliance requires control and transparency, not only for data sources and the types of data involved in various processing activities, but also for the geography the data touches.
A single processing activity within an EU country demands GDPR compliance, so it helps to be able to visualize not only how data travels through your organization, but where it travels internationally.
Documenting data transfers between various countries is easy with Mine’s Data Flow tool, residing at the bottom of the Processing Activities screen of the MineOS platform.
Simply define for each data source which country your server resides in, and based on how data moves between these services, you get a custom blueprint showing exactly how data flows and where each service is located. Based on that map, you can then focus on complying with any relevant data regulations.
New Integrations Galore!
As always, we’ve worked hard to roll out these updates and incorporate user feedback every step of the way. The next time you log in and check out the new features, let us know what you think–we’re on this journey together.
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