Zyte Discovered Twice the Expected Data Systems and Streamlined GDPR Compliance

The Challenge

Zyte works with a wide range of clients — including Fortune 500 companies — across nearly every region in the world. That global footprint means navigating an intricate web of regulations such as GDPR, CCPA, and LGPD, requiring near-complete visibility of where both Zyte’s and its customers’ data is stored.

Historically, Zyte relied on manual processes: interviewing employees, tracking information in spreadsheets, and trying to piece together a full data inventory by hand. “Before Mine, [data mapping] was a headache. It was all manual and just building and working with an Excel sheet. We didn’t have a company-wide source of truth to really know all the vendors and systems everyone was using,” said Senior Legal Counsel Victoria Vlahoyiannis.

The pain point was clear - “you need to understand where you and your customers physically are to be mindful of specific regulations, what your plan is, and then understand your pain points. For us, the pain point was that all the data was spread out,” Vlahoyiannis explained.

Why Zyte Chose MineOS

When Zyte evaluated options, MineOS stood out for its ability to scan historical and live systems automatically, without relying on constant team interviews. “The gamechanger with MineOS was we were able to search our history, search our Gmail accounts, to really delve into the company’s previous and current usage of data systems,” said Vlahoyiannis.

Other deciding factors included:

• High discovery accuracy – Identified both known and unknown systems with unmatched coverage.
• Continuous monitoring – Automated “radar” to track new sign-ups and shadow IT in real time.
• Ease of use – Insights were instantly usable by Legal, Security, and IT teams.
• Compliance readiness – Immediate RoPA baseline for GDPR and other regulations.
  

Solution & Implementation

Zyte deployed MineOS to overhaul its approach to data mapping and compliance, replacing manual interviews and spreadsheets with automated discovery and continuous monitoring.

Implementation included:

• Automated historical scans – Connected MineOS to company email and storage systems to identify past and present vendors and tools, including those not documented internally.
• Continuous “radar” monitoring – Set up always-on detection for new system sign-ups and changes in existing tools, reducing reliance on team-wide interviews.
• Contextual classification – Automatically categorized systems by data type, sensitivity, and compliance relevance, creating a ready-to-use RoPA baseline.
• Cross-team visibility – Shared a single, accurate inventory with Legal, Security, and IT teams for coordinated compliance work.
• Shadow IT and cost control – Flagged unused or redundant systems, enabling conversations about decommissioning and budget optimization.
• Global compliance readiness – Configured jurisdiction-specific views to align with GDPR, CCPA, LGPD, and other applicable regulations.
  
  

“Having that automated radar checking to see what we’re signing up for, retrospectively and in real time, it’s really been amazing… it’s a lot more guaranteed that we’re getting it correct and I can see that for myself and trust the report Mine is giving me,” said Victoria Vlahoyiannis, Senior Legal Counsel at Zyte.

The Results

With MineOS, Zyte transformed data mapping from a reactive, manual burden into an accurate, scalable process:

• 2x more systems discovered – Exposed hidden tools and shadow IT.
  Full compliance confidence – Accurate RoPA and inventory for GDPR, CCPA, LGPD.
• 50% faster RoPA completion – Eliminated manual bottlenecks in compliance workflows.
• Cost optimization – Identified unused tools for potential budget cuts.
  

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Conclusion

For Zyte, MineOS didn’t just automate data mapping - it redefined how the company approaches compliance and operational efficiency. By uncovering twice the systems they expected, maintaining an always-accurate inventory, and cutting RoPA completion time in half, Zyte now operates with confidence in an increasingly complex regulatory environment. For a data-driven company, that’s more than a process improvement, it’s a competitive advantage.

About Zyte

Zyte is a leading provider of web data extraction solutions, helping businesses access, structure, and leverage web data at scale. Serving clients ranging from startups to Fortune 500 companies, Zyte offers advanced tools and managed services for ethical web scraping, data delivery, and compliance with global regulations. With deep expertise in data acquisition, Zyte enables organizations to make smarter decisions through high-quality, reliable web data.

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